How to Post a Transaction into the Ledger
Overview - You can post transactions to your ledgers by entering the ledger and posting a transaction directly to the transaction grid, or by writing a checks, making a deposit, using the 'Post Rent' button, utilizing the Quick Posting feature or the Automatic Posting feature. The following is the procedure to enter a transaction directly to an individual ledger. Remember, if you post and Income or Expense transaction directly into a ledger, it does not create a check or deposit for the postings.
PROCEDURE - Find the desired ledger.
1. From the 'Activities' Menu, select the type of Ledger that you wish to post to - Owner, Property, Unit or Tenant.
2. Once you have selected the type of Ledger you wish to display in your 'Active Screen', locate the exact Ledger you want to make a posting to by clicking onto the 'Tree', the 'First', 'Previous', 'Next' or 'Last' button on the button bar or click on 'Find'. ('Find' will display a listing of Owner, Property, Unit or Tenant names for you to choose from).
3. Once you have located the correct Ledger, click on the 'Ledger' button on your button bar to replace the 'Notes' folders with your transaction grid. (You can increase your transaction grid to a full page by clicking on the up arrow located on the far-right hand corner directly above the displayed grid).
PROCEDURE - Post the transaction.
1. Click onto the 'Date' field on the last line (with '*' shown on the far left side) of your transaction grid. If you wish to use today's date, press your space bar. Otherwise, you can type in the date of the posting. (Do not type in a '/' between the month, date or year).
2. Type the full date such as '051217' for May 12, 2017 - the program will supply the slashes for you.
3. Click onto the 'Account ' field (or use your left-right arrow keys on your keyboard) and click on the down arrow button to pull down a listing of the Income or Expense Account Codes you have previously entered through the 'Preferences' selection off of the 'Main Menu'. Once you have the Code listing displayed, you can begin typing your Code and the first match will be highlighted on your pull down listing. Click onto the exact Income or Expense Code to bring it into the 'Account' field.
4. Click on the 'Remark' field and enter a remark for this particular transaction, if desired.
5. Click on the 'Amount ' field and enter in the amount of your transaction. Do not enter a dollar sign
PROCEDURE - Save the transaction.
To save your transaction, click onto the next available transaction row (or any other row within the grid). The Status field will automatically be entered according to the Income or Expense Account Code designation previously entered through the 'Preferences' selection off of the 'Main Menu > Add/Edit Accounts'.
PROCEDURE - Find the desired ledger.
1. From the 'Activities' Menu, select the type of Ledger that you wish to post to - Owner, Property, Unit or Tenant.
2. Once you have selected the type of Ledger you wish to display in your 'Active Screen', locate the exact Ledger you want to make a posting to by clicking onto the 'Tree', the 'First', 'Previous', 'Next' or 'Last' button on the button bar or click on 'Find'. ('Find' will display a listing of Owner, Property, Unit or Tenant names for you to choose from).
3. Once you have located the correct Ledger, click on the 'Ledger' button on your button bar to replace the 'Notes' folders with your transaction grid. (You can increase your transaction grid to a full page by clicking on the up arrow located on the far-right hand corner directly above the displayed grid).
PROCEDURE - Post the transaction.
1. Click onto the 'Date' field on the last line (with '*' shown on the far left side) of your transaction grid. If you wish to use today's date, press your space bar. Otherwise, you can type in the date of the posting. (Do not type in a '/' between the month, date or year).
2. Type the full date such as '051217' for May 12, 2017 - the program will supply the slashes for you.
3. Click onto the 'Account ' field (or use your left-right arrow keys on your keyboard) and click on the down arrow button to pull down a listing of the Income or Expense Account Codes you have previously entered through the 'Preferences' selection off of the 'Main Menu'. Once you have the Code listing displayed, you can begin typing your Code and the first match will be highlighted on your pull down listing. Click onto the exact Income or Expense Code to bring it into the 'Account' field.
4. Click on the 'Remark' field and enter a remark for this particular transaction, if desired.
5. Click on the 'Amount ' field and enter in the amount of your transaction. Do not enter a dollar sign
PROCEDURE - Save the transaction.
To save your transaction, click onto the next available transaction row (or any other row within the grid). The Status field will automatically be entered according to the Income or Expense Account Code designation previously entered through the 'Preferences' selection off of the 'Main Menu > Add/Edit Accounts'.
