We have listened to your requests, and created the reports that you want to see. Over 15 new reports, including delinquency, security deposits, late fees due, and more. Plus, the User Defined Report has been improved and you are now able to save an unlimited number of User Defined Reports with your own settings.
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The number of bank accounts that you can have with the Tenant File has been expanded from 3 to 10. You can choose to post transactions to any account, such as when you pay your owners, or post rent received. Additionally, it is easier to correct mistakes in the Register, and you can move or transfer postings from one check register to another.
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You are now able to schedule your rent increases ahead of time. No limit on the number of increases per rental unit, and no limit on how far in the future the rent increase will be. This feature is easy to use, and the rents will automatically process, showing you the increase in a pop up notification.
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Check out the newest reports below:
Ledger Balances Current (Compact) - Condensed report that quickly shows you all owner balances in a tight paper saving format. Report includes each Owner and the current balance as of the due date. This is a good report when you need to pay your owners.
Owner Audit Report - The Tenant File provides a way to make sure your ledgers balance to the check register by finding transactions with and without checks and/or deposits. This report will help you find any discrepancies between the checks and deposits you have written and what is posted. Sorted by Owner Name, this report includes transactions, checks/deposit number, ‘Post to’, amount and date.
Owner Profit and Loss - This easy to read Owner Report summarizes the total income and expenses for all rentals under that owner for any date range. Funds paid to the owner or received from the owner are separated from other income and expenses. At the end, all 'Starting Balances' are included as well as the balance as of the ending date of the report.
Owner Invoices - This new report is actually an 'invoice' that you can send to your owners. Users select which owner or group of owners to send the invoice and which account categories that you wish to include in the report. You are able to include a customized note with each report that you create. Run this report for any date range.
Late Rent/Late Fees Due - This new report will show Past Due Tenants along with the rent amount due and the Late Fee amount due by comparing charges and credits between any two dates. Includes phone numbers, email address, payment due date, deposits, Late Fee and Lease ending date.
Security Deposits Receipts Posted - This report will reconcile the Security Deposits deposited into your checking account to the transactions posted to the ledgers. Shows all ‘Security Deposit Received’ transactions in the ledgers and ‘splits’ from a user-entered Bank Account within a given date range.
Tenant Balances Aging Report - This report was developed after requests from our valuable customers. It shows tenant amounts owed between 1-30 days, 31-60 days, 61-90 days, and over 90 days. Now you can easily see the most delinquent tenants on a compact report.
Tenant Rent Payment Summary - On one helpful report you can see all rent charges and receipts between any two dates. The difference in rent is shown at the end of each line. Additionally, this report shows the due date and other helpful info.
Tenant Security Deposit Report (By Owner) - The Security Deposit Report is per owner, and shows all deposits that you have entered in the Deposit 1 or Deposit 2 field in the Tenant File Activities information screen. While this report does not come from the transactions posted, it does show all current deposits that you have entered and provides totals to allow you to keep track of your Security Deposit totals and “Other Deposit” totals within the program.
Register – All Bank Accounts – Compiles all information from all Bank Accounts into one report. The report includes all Pending and Cleared Checks and Deposits allowing for a specific Date Range along with a Starting Balance prior to that date range.
Property MTD/YTD Summary – Report sorted by Property name displaying all Property and Unit transactions between any two dates for individual Properties.
Company Profit and Loss Report - The Tenant File now provides a company-wide report, so that you can see your earnings from fees that you have collected. This report is versatile enough for either owners or managers. You are able to select any account category in the system between any two dates. The report can be compiled and printed by clicking into PREFERENCES > COMPANY INFORMATION > COMPANY REPORT.
Tenant Balances (Range) - Need to see what the tenant balances were at any given date? This report is perfect for that. You can specify any date range and see what the tenant balance was at that time. The total is printed per owner, and individual tenant’s balances are shown.
Owner Vacancy Listing - Ever get a request from your Owner to send a report showing all vacant rental units? This report is perfect for that. It also shows the square footage, rent amount, deposits, move-in and move-out dates.
Unit Income/Expense (Account Sort) – Income/Expense Report sorted by Owner and then by Unit listing all Income and Expenses by account within a given date range.
Tenant Delinquency By Owner – Past Due Report sorted by Owner which includes the Tenant’s past due balance along with phone numbers, email addresses, payment amount, due date, Late Fee information, etc.
Tenant Expenses – Report that shows a detail of only Tenant expenses for any given Tenant name and date range. This helpful report is a quick guide to determine the expenses that the Tenant has when posting payments.
Starting Balances – Report that details all Starting Balances entered in the program (found in the upper Information section under the button called STARTING BALANCES) for each Owner, Property, Unit and Tenant.
Security Deposit Disposition
The Security Deposit Disposition Screen allows you to easily take care of the deposit postings when your tenant moves out. You can choose the correct tenant, and then the fields will populate. This screen is simple to use, yet it can handle complicated transactions. For example, if you want to first transfer money from a separate security deposit bank account to your operating account (making a debit from one account and deposit to another) that can be done. These transactions will show the transfer, which you will then make from your bank account. Also, this screen can create a check to the tenant, and even calculate the check amount less any expenses that you are take out from the security deposit. Lastly, it will forfeit any funds that you want to credit into the owner's account for the specific rental unit.
Owner Invoices
The Owner Invoice allows you to take any posting (or multiple postings) in the ledgers and create an invoice for those transactions. This is actually a report, so it is accessed from the Reports screen.
Automatic Rent Increases in the Tenant File
The Tenant File supports any number of automatic rent increases, for any rental unit, and for any date in the future. On the screen below, you simply select the rental unit, enter the amount and date of the increase, and the program will do the rest.
Automatic Late Fee Posting
With the release of the Tenant File 8, charging late fees to your Tenant Ledgers can be setup as an ‘automatic option’, which will update the late fees daily throughout the month. Additionally, this is not a ‘global’ method. It allows you to set the late fee individually for each tenant separately in the Tenant Ledger under ‘Setup/View Fees’. So, if you charge late fees differently for different tenants, you charge ‘Daily Fees’ and you want them to be automated, or if you simply want a ‘hands off’ method for late fee posting, this method is for you.
Just some of the new and improved features of the Tenant File:
Screen Settings Saved New User Interface
Send Attachments with Email
Print Reminder Screen
Easy Email Filters by Balance Due
BCC Option for Emailing Reports
Company Wide Report
User-Defined Reports Saves Reports
Transfer funds between Bank Accounts
New Screen Color Options Improved CAM Charge Posting Post Late Fees by Unit
Increased Ledger Line Size
Upload Vacancies to the Internet
Pay Owners from any Bank Account
Flexible Editing in Check Register
Improved Entry Error Correction and many more improvements included in previous versions!
Ledger Balances Current (Compact) - Condensed report that quickly shows you all owner balances in a tight paper saving format. Report includes each Owner and the current balance as of the due date. This is a good report when you need to pay your owners.
Owner Audit Report - The Tenant File provides a way to make sure your ledgers balance to the check register by finding transactions with and without checks and/or deposits. This report will help you find any discrepancies between the checks and deposits you have written and what is posted. Sorted by Owner Name, this report includes transactions, checks/deposit number, ‘Post to’, amount and date.
Owner Profit and Loss - This easy to read Owner Report summarizes the total income and expenses for all rentals under that owner for any date range. Funds paid to the owner or received from the owner are separated from other income and expenses. At the end, all 'Starting Balances' are included as well as the balance as of the ending date of the report.
Owner Invoices - This new report is actually an 'invoice' that you can send to your owners. Users select which owner or group of owners to send the invoice and which account categories that you wish to include in the report. You are able to include a customized note with each report that you create. Run this report for any date range.
Late Rent/Late Fees Due - This new report will show Past Due Tenants along with the rent amount due and the Late Fee amount due by comparing charges and credits between any two dates. Includes phone numbers, email address, payment due date, deposits, Late Fee and Lease ending date.
Security Deposits Receipts Posted - This report will reconcile the Security Deposits deposited into your checking account to the transactions posted to the ledgers. Shows all ‘Security Deposit Received’ transactions in the ledgers and ‘splits’ from a user-entered Bank Account within a given date range.
Tenant Balances Aging Report - This report was developed after requests from our valuable customers. It shows tenant amounts owed between 1-30 days, 31-60 days, 61-90 days, and over 90 days. Now you can easily see the most delinquent tenants on a compact report.
Tenant Rent Payment Summary - On one helpful report you can see all rent charges and receipts between any two dates. The difference in rent is shown at the end of each line. Additionally, this report shows the due date and other helpful info.
Tenant Security Deposit Report (By Owner) - The Security Deposit Report is per owner, and shows all deposits that you have entered in the Deposit 1 or Deposit 2 field in the Tenant File Activities information screen. While this report does not come from the transactions posted, it does show all current deposits that you have entered and provides totals to allow you to keep track of your Security Deposit totals and “Other Deposit” totals within the program.
Register – All Bank Accounts – Compiles all information from all Bank Accounts into one report. The report includes all Pending and Cleared Checks and Deposits allowing for a specific Date Range along with a Starting Balance prior to that date range.
Property MTD/YTD Summary – Report sorted by Property name displaying all Property and Unit transactions between any two dates for individual Properties.
Company Profit and Loss Report - The Tenant File now provides a company-wide report, so that you can see your earnings from fees that you have collected. This report is versatile enough for either owners or managers. You are able to select any account category in the system between any two dates. The report can be compiled and printed by clicking into PREFERENCES > COMPANY INFORMATION > COMPANY REPORT.
Tenant Balances (Range) - Need to see what the tenant balances were at any given date? This report is perfect for that. You can specify any date range and see what the tenant balance was at that time. The total is printed per owner, and individual tenant’s balances are shown.
Owner Vacancy Listing - Ever get a request from your Owner to send a report showing all vacant rental units? This report is perfect for that. It also shows the square footage, rent amount, deposits, move-in and move-out dates.
Unit Income/Expense (Account Sort) – Income/Expense Report sorted by Owner and then by Unit listing all Income and Expenses by account within a given date range.
Tenant Delinquency By Owner – Past Due Report sorted by Owner which includes the Tenant’s past due balance along with phone numbers, email addresses, payment amount, due date, Late Fee information, etc.
Tenant Expenses – Report that shows a detail of only Tenant expenses for any given Tenant name and date range. This helpful report is a quick guide to determine the expenses that the Tenant has when posting payments.
Starting Balances – Report that details all Starting Balances entered in the program (found in the upper Information section under the button called STARTING BALANCES) for each Owner, Property, Unit and Tenant.
Security Deposit Disposition
The Security Deposit Disposition Screen allows you to easily take care of the deposit postings when your tenant moves out. You can choose the correct tenant, and then the fields will populate. This screen is simple to use, yet it can handle complicated transactions. For example, if you want to first transfer money from a separate security deposit bank account to your operating account (making a debit from one account and deposit to another) that can be done. These transactions will show the transfer, which you will then make from your bank account. Also, this screen can create a check to the tenant, and even calculate the check amount less any expenses that you are take out from the security deposit. Lastly, it will forfeit any funds that you want to credit into the owner's account for the specific rental unit.
Owner Invoices
The Owner Invoice allows you to take any posting (or multiple postings) in the ledgers and create an invoice for those transactions. This is actually a report, so it is accessed from the Reports screen.
Automatic Rent Increases in the Tenant File
The Tenant File supports any number of automatic rent increases, for any rental unit, and for any date in the future. On the screen below, you simply select the rental unit, enter the amount and date of the increase, and the program will do the rest.
Automatic Late Fee Posting
With the release of the Tenant File 8, charging late fees to your Tenant Ledgers can be setup as an ‘automatic option’, which will update the late fees daily throughout the month. Additionally, this is not a ‘global’ method. It allows you to set the late fee individually for each tenant separately in the Tenant Ledger under ‘Setup/View Fees’. So, if you charge late fees differently for different tenants, you charge ‘Daily Fees’ and you want them to be automated, or if you simply want a ‘hands off’ method for late fee posting, this method is for you.
Just some of the new and improved features of the Tenant File:
Screen Settings Saved New User Interface
Send Attachments with Email
Print Reminder Screen
Easy Email Filters by Balance Due
BCC Option for Emailing Reports
Company Wide Report
User-Defined Reports Saves Reports
Transfer funds between Bank Accounts
New Screen Color Options Improved CAM Charge Posting Post Late Fees by Unit
Increased Ledger Line Size
Upload Vacancies to the Internet
Pay Owners from any Bank Account
Flexible Editing in Check Register
Improved Entry Error Correction and many more improvements included in previous versions!